CoLab Resort Real Estate · Internal Budget Report

2026 Budget Report

CDA National Reserve · Project Code CDA-2026 · Budget Period Jan 1 – Dec 31, 2026 · Coeur d'Alene, ID

CDA National Reserve

Idaho's Private Golf
& Sporting Club

Version: v4.0 FINAL

Last Updated: Aug 21, 2026

Budget Owner: Annisa Heinrich

Approver: Jason Schlackl

Total Approved Budget

$1,220,930

Incl. 5% contingency

YTD Actual

$640,355

Excl. contingency

Remaining

$522,435

Of $1,162,790 base budget

% Used

55.1%

Of base budget, YTD

Preliminary — pending sign-off. This is v4, reconciling the Transaction Log (276 rows) against Jason's edited copy of v3. YTD actuals moved from $514,296 to $640,355 (+$126,059) — most of that is fuller/re-coded coverage of existing spend, plus three newly added lines: Ron's salary Jan–Jul ($105,000), Annisa's PM fee for July ($3,500), and CRM fees Jan–Jul ($14,000). Several coding questions remain open below and still need Jason and Annisa's final sign-off before this is the system of record.

01 Budget vs. Actual by Category

Live from Transaction Log (276 rows) · click-through detail in workbook

Code	Category	Budget	YTD Actual	Remaining	% Used	Flags
100	Creative, Branding & PR	$174,000	$162,028	$11,972	93.1%	Over 90% used
200	Photography & Videography	$35,500	$17,224	$18,276	48.5%
300	Marketing Assets & Collateral	$139,000	$58,785	$80,215	42.3%
400	Media and Digital Marketing	$290,290	$138,932	$151,358	47.9%
500	Direct Marketing & Promotions	$10,000	$0	$10,000	0%
600	Events & Entertainment	$24,500	$14,796	$9,704	60.4%
700	Sponsorships & Partnerships	$0	$0	$0	0%
800	Sales Gallery & Model Residences	$158,500	$48,217	$110,283	30.4%
900	Sales Operations	$60,000	$18,554	$41,446	30.9%
1000	Sales Staffing & Oversight	$232,000	$111,436	$120,564	48.0%
1100	Travel, Accommodation, Meals	$39,000	$70,383	-$31,383	180.5%	Over budget
	GRAND TOTAL (before contingency)	$1,162,790	$640,355	$522,435	55.1%
	Contingency (5%)	$58,140
	TOTAL APPROVED BUDGET	$1,220,930

Not yet allocated: $5,455 across two thegoodfire invoices coded to ambiguous sub-code "100.x" — see Open Items #6. Travel is running over budget primarily on CoLab team travel (Barnes, Annisa, Jason) — see Open Items.

02 Latest Full-Year Estimate vs. Original Budget

YTD actual (Jan–Jul) + Aug–Dec forecast, by category

Code	Category	Latest Estimate	Original Budget	Variance
100	Creative, Branding & PR	$189,428	$174,000	+$15,428
200	Photography & Videography	$24,224	$35,500	-$11,276
300	Marketing Assets & Collateral	$71,285	$139,000	-$67,715
400	Media and Digital Marketing	$220,450	$290,290	-$69,840
500	Direct Marketing & Promotions	$0	$10,000	-$10,000
600	Events & Entertainment	$24,796	$24,500	+$296
700	Sponsorships & Partnerships	$0	$0	$0
800	Sales Gallery & Model Residences	$115,717	$158,500	-$42,783
900	Sales Operations	$29,554	$60,000	-$30,446
1000	Sales Staffing & Oversight	$221,436	$232,000	-$10,564
1100	Travel, Accommodation, Meals	$78,083	$39,000	+$39,083
	TOTAL (excl. contingency)	$974,973	$1,162,790	-$187,817

Latest estimate uses actual-to-date (Jan–Jul) plus forecast for Aug–Dec, phased per the Monthly Tracker. If the year lands here, spend would come in ~$187,817 under the original budget — driven mainly by Media/Digital, Marketing Assets, and Sales Gallery running under pace, partly offset by Travel and Creative running over.

03 Open Items — Needs Deb/Jason Sign-Off

Before this becomes the system of record

v4 reconciliation (Aug 21, 2026). Reconciles v3 against Jason's edited copy. Jason's copy is a superset — every sub-code resolution, UNCODED resolution, and house-account split was picked up here. Transaction Log restored to all 276 rows; YTD Actual is now a live formula against it. New total: $640,355 (was $514,296).

Three new actuals added per Deb's confirmation: Ron's salary Jan–Jul ($105,000 → 1000.2), Annisa's PM fee for July ($3,500 → 1000.5), CRM fees Jan–Jul ($14,000 → 900.6). CRM's run-rate matches its $24,000 annual budget exactly. Ron's annualizes to $180,000 vs. $160,000 budgeted (~$20K over pace). Annisa's fee has no budget line yet — confirm whether it needs its own 2026 allocation.

Excluded from actuals — DELETE-flagged by Jason ($4,860 total, 5 rows): Neyenesch Printers $4,115 (possible duplicate of invoice #78240); Staples $156.46 (low-confidence code); Indeed $178.62 and Zoom $169.90 (non-marketing reimbursables); Adobe $239.88 (billed to a different entity). None hit a CDA budget line.

Kept as real spend, not excluded: Home Staging Works $5,500 (flagged possible duplicate of a same-amount May invoice, but Jason tagged it LEAVE) — included under 800.8. A separate, confirmed duplicate of the same pair was already excluded historically and stays excluded.

Flash Drive Courier invoice #0407 (100.2) has no dollar amount on file — contributes $0, understating spend by a likely small amount until located. 11 Draft-Suggested rows ($2,159.45 total, mostly small reimbursables) are still un-upgraded to Confirmed — worth a final Annisa sign-off pass.

$5,455 (two thegoodfire invoices) is still coded "100.x" — an ambiguous sub-code kept at the top-level 100 bucket per Deb's standing direction rather than guessing between 100.2/100.4/100.5. Push down to a real sub-code once Annisa confirms.Open

The June house-account "Media Charges" lump sum ($10,710.86) is coded to 100.5 (PR – Hosting), but its description reads more like model-residence/hospitality costs. Included as coded per Deb's direction to trust the Transaction Log — flagging the code/description mismatch in case it should sit under 800 instead.

400.2/400.3 duplicate code. Social Media – Action Media Sports stays at 400.2 ($15,000). "Media Ad Creative" ($18,000) merged into 400.3 Print Media.Resolved

Five CDA line items with no matching template slot — 200.5 Firepit Productions, 900.4 Architect/Custom Home Design, 900.7 Future Amenity/Phase 4, 1000.4 Sales Assistant, 1000.7 Project Team Benefit — all kept as CDA-specific extra rows under their category.Resolved

Monthly phasing corrected from the CDA source file's "Budget" tab. Category-level monthly totals (Monthly Tracker tab) are verified to reconcile to annual totals. Line-item-level monthly detail exists in source but wasn't broken out here given the timeline.Resolved

Ownership assigned: Budget Owner = Annisa Heinrich, Approver = Jason Schlackl, on every line item. Reviewer intentionally left "Not yet assigned." Remaining [TBD] fields in Project Header (Developer/Client name, Total Units, QBO Company File, QBO Reconciliation Contact) still need input before this is the tracked system of record.

Grand Total (before contingency): $1,162,790 — unchanged, since only actuals (not 2026 budget amounts) were touched in this pass. Plus 5% contingency ($58,140) = $1,220,930 Total Approved Budget. YTD Actuals of $640,355 is 55.1% of the full-year budget.