CoLab Resort Real Estate · Internal Budget Report
2026 Budget Report
CDA National Reserve · Project Code CDA-2026 · Budget Period Jan 1 – Dec 31, 2026 · Coeur d'Alene, ID
Total Approved Budget
$1,220,930
Incl. 5% contingency
YTD Actual
$630,863
Excl. contingency
Remaining
$531,927
Of $1,162,790 base budget
% Used
54.3%
Of base budget, YTD
Approved. Jason has signed off on this reconciliation. This is v4, reconciling the Transaction Log (276 rows) against Jason's edited copy of v3. YTD actuals stand at $630,863, unchanged since Aug 23. This latest refresh (Aug 25) updates the Aug–Dec forecast only — Creative, Media/Digital, and Travel estimates were revised upward, narrowing the projected year-end surplus vs. original budget from ~$243K to ~$222K.
| Code | Category | Budget | YTD Actual | Remaining | % Used | Flags |
|---|---|---|---|---|---|---|
| 100 | Creative, Branding & PR | $174,000 | $162,028 | $11,972 | 93.1% | Over 90% used |
| 200 | Photography & Videography | $35,500 | $17,224 | $18,276 | 48.5% | |
| 300 | Marketing Assets & Collateral | $139,000 | $58,785 | $80,215 | 42.3% | |
| 400 | Media and Digital Marketing | $290,290 | $138,932 | $151,358 | 47.9% | |
| 500 | Direct Marketing & Promotions | $10,000 | $0 | $10,000 | 0% | |
| 600 | Events & Entertainment | $24,500 | $14,796 | $9,704 | 60.4% | |
| 700 | Sponsorships & Partnerships | $0 | $0 | $0 | 0% | |
| 800 | Sales Gallery & Model Residences | $158,500 | $45,017 | $113,483 | 28.4% | |
| 900 | Sales Operations | $60,000 | $18,554 | $41,446 | 30.9% | |
| 1000 | Sales Staffing & Oversight | $232,000 | $111,436 | $120,564 | 48.0% | |
| 1100 | Travel, Accommodation, Meals | $39,000 | $64,091 | -$25,091 | 164.3% | Over budget |
| GRAND TOTAL (before contingency) | $1,162,790 | $630,863 | $531,927 | 54.3% | ||
| Contingency (5%) | $58,140 | |||||
| TOTAL APPROVED BUDGET | $1,220,930 | |||||
Not yet allocated: $5,455 across two thegoodfire invoices coded to ambiguous sub-code "100.x" — see Open Items #6. Travel is running over budget primarily on CoLab team travel (Barnes, Annisa, Jason) — see Open Items.
| Code | Category | Latest Estimate | Original Budget | Variance |
|---|---|---|---|---|
| 100 | Creative, Branding & PR | $196,028 | $174,000 | +$22,028 |
| 200 | Photography & Videography | $18,224 | $35,500 | -$17,276 |
| 300 | Marketing Assets & Collateral | $67,110 | $139,000 | -$71,890 |
| 400 | Media and Digital Marketing | $234,355 | $290,290 | -$55,935 |
| 500 | Direct Marketing & Promotions | $0 | $10,000 | -$10,000 |
| 600 | Events & Entertainment | $27,296 | $24,500 | +$2,796 |
| 700 | Sponsorships & Partnerships | $0 | $0 | $0 |
| 800 | Sales Gallery & Model Residences | $76,617 | $158,500 | -$81,883 |
| 900 | Sales Operations | $29,554 | $60,000 | -$30,446 |
| 1000 | Sales Staffing & Oversight | $196,936 | $232,000 | -$35,064 |
| 1100 | Travel, Accommodation, Meals | $95,091 | $39,000 | +$56,091 |
| TOTAL (excl. contingency) | $941,211 | $1,162,790 | -$221,579 |
Latest estimate uses actual-to-date (Jan–Jul) plus forecast for Aug–Dec, phased per the Monthly Tracker. If the year lands here, spend would come in ~$221,579 under the original budget — driven mainly by Sales Gallery, Media/Digital, and Marketing Assets running under pace, partly offset by Travel and Creative running over.
1
v4 reconciliation (Aug 21, 2026). Reconciles v3 against Jason's edited copy. Jason's copy is a superset — every sub-code resolution, UNCODED resolution, and house-account split was picked up here. Transaction Log restored to all 276 rows; YTD Actual is now a live formula against it. New total: $630,863 (was $514,296).Resolved
2
Three new actuals added per Deb's confirmation: Ron's salary Jan–Jul ($105,000 → 1000.2), Annisa's PM fee for July ($3,500 → 1000.5), CRM fees Jan–Jul ($14,000 → 900.6). CRM's run-rate matches its $24,000 annual budget exactly. Ron's annualizes to $180,000 vs. $160,000 budgeted (~$20K over pace). Annisa's fee has no budget line yet — confirm whether it needs its own 2026 allocation.Resolved
3
Excluded from actuals — DELETE-flagged by Jason ($4,860 total, 5 rows): Neyenesch Printers $4,115 (possible duplicate of invoice #78240); Staples $156.46 (low-confidence code); Indeed $178.62 and Zoom $169.90 (non-marketing reimbursables); Adobe $239.88 (billed to a different entity). None hit a CDA budget line.Resolved
4
Kept as real spend, not excluded: Home Staging Works $5,500 (flagged possible duplicate of a same-amount May invoice, but Jason tagged it LEAVE) — included under 800.8. A separate, confirmed duplicate of the same pair was already excluded historically and stays excluded.Resolved
5
Flash Drive Courier invoice #0407 (100.2) has no dollar amount on file — contributes $0, understating spend by a likely small amount until located. 11 Draft-Suggested rows ($2,159.45 total, mostly small reimbursables) are still un-upgraded to Confirmed — worth a final Annisa sign-off pass.Resolved
6
$5,455 (two thegoodfire invoices) is still coded "100.x" — an ambiguous sub-code kept at the top-level 100 bucket per Deb's standing direction rather than guessing between 100.2/100.4/100.5. Push down to a real sub-code once Annisa confirms.Resolved
7
The June house-account "Media Charges" lump sum ($10,710.86) is coded to 100.5 (PR – Hosting), but its description reads more like model-residence/hospitality costs. Included as coded per Deb's direction to trust the Transaction Log — flagging the code/description mismatch in case it should sit under 800 instead.Resolved
8
400.2/400.3 duplicate code. Social Media – Action Media Sports stays at 400.2 ($15,000). "Media Ad Creative" ($18,000) merged into 400.3 Print Media.Resolved
9
Five CDA line items with no matching template slot — 200.5 Firepit Productions, 900.4 Architect/Custom Home Design, 900.7 Future Amenity/Phase 4, 1000.4 Sales Assistant, 1000.7 Project Team Benefit — all kept as CDA-specific extra rows under their category.Resolved
10
Monthly phasing corrected from the CDA source file's "Budget" tab. Category-level monthly totals (Monthly Tracker tab) are verified to reconcile to annual totals. Line-item-level monthly detail exists in source but wasn't broken out here given the timeline.Resolved
11
Ownership assigned: Budget Owner = Annisa Heinrich, Approver = Jason Schlackl, on every line item. Reviewer intentionally left "Not yet assigned." Remaining [TBD] fields in Project Header (Developer/Client name, Total Units, QBO Company File, QBO Reconciliation Contact) still need input before this is the tracked system of record.
12
Grand Total (before contingency): $1,162,790 — unchanged, since only actuals (not 2026 budget amounts) were touched in this pass. Plus 5% contingency ($58,140) = $1,220,930 Total Approved Budget.
13
Refresh (Aug 23, 2026). Jason continued reconciling the Transaction Log line-by-line since the last pass: a few more Home Staging Works invoices were identified as duplicates and excluded, and Travel coding was refined. Net effect: YTD Actual moved from $640,355 to $630,863 (-$9,492) — Sales Gallery & Model Residences (800) dropped from $48,217 to $45,017, and Travel (1100) dropped from $70,383 to $64,091. Overall % used moved from 55.1% to 54.3%.
14
Refresh (Aug 25, 2026). YTD Actuals unchanged from the Aug 23 pass — this update only revises the Aug–Dec forecast in Table 02. Latest Full-Year Estimate moved from $919,411 to $941,211: Creative (100) forecast up $1,800, Media/Digital (400) up $16,000 across Sep–Nov, and Travel (1100) up $4,000 in October. Projected year-end variance vs. original budget narrowed from -$243,379 to -$221,579.