CoLab Resort Real Estate · Internal Budget Report

2026 Budget Report

CDA National Reserve · Project Code CDA-2026 · Budget Period Jan 1 – Dec 31, 2026 · Coeur d'Alene, ID

CDA National Reserve

Idaho's Private Golf
& Sporting Club

Version: v4.0 FINAL

Last Updated: Aug 21, 2026

Budget Owner: Annisa Heinrich

Approver: Jason Schlackl

Total Approved Budget

$1,220,930

Incl. 5% contingency

YTD Actual

$630,863

Excl. contingency

Remaining

$531,927

Of $1,162,790 base budget

% Used

54.3%

Of base budget, YTD

Preliminary — pending sign-off. This is v4, reconciling the Transaction Log (276 rows) against Jason's edited copy of v3. YTD actuals moved from $514,296 to $630,863 (+$116,567) — most of that is fuller/re-coded coverage of existing spend, plus three newly added lines: Ron's salary Jan–Jul ($105,000), Annisa's PM fee for July ($3,500), and CRM fees Jan–Jul ($14,000). Jason has continued reconciling line-by-line since the last pass — a few more Home Staging Works invoices were caught as duplicates and excluded, and Travel coding was refined, moving Sales Gallery and Travel actuals down slightly. Several coding questions remain open below and still need Jason and Annisa's final sign-off before this is the system of record.

01 Budget vs. Actual by Category

Live from Transaction Log (276 rows) · click-through detail in workbook

Code	Category	Budget	YTD Actual	Remaining	% Used	Flags
100	Creative, Branding & PR	$174,000	$162,028	$11,972	93.1%	Over 90% used
200	Photography & Videography	$35,500	$17,224	$18,276	48.5%
300	Marketing Assets & Collateral	$139,000	$58,785	$80,215	42.3%
400	Media and Digital Marketing	$290,290	$138,932	$151,358	47.9%
500	Direct Marketing & Promotions	$10,000	$0	$10,000	0%
600	Events & Entertainment	$24,500	$14,796	$9,704	60.4%
700	Sponsorships & Partnerships	$0	$0	$0	0%
800	Sales Gallery & Model Residences	$158,500	$45,017	$113,483	28.4%
900	Sales Operations	$60,000	$18,554	$41,446	30.9%
1000	Sales Staffing & Oversight	$232,000	$111,436	$120,564	48.0%
1100	Travel, Accommodation, Meals	$39,000	$64,091	-$25,091	164.3%	Over budget
	GRAND TOTAL (before contingency)	$1,162,790	$630,863	$531,927	54.3%
	Contingency (5%)	$58,140
	TOTAL APPROVED BUDGET	$1,220,930

Not yet allocated: $5,455 across two thegoodfire invoices coded to ambiguous sub-code "100.x" — see Open Items #6. Travel is running over budget primarily on CoLab team travel (Barnes, Annisa, Jason) — see Open Items.

02 Latest Full-Year Estimate vs. Original Budget

YTD actual (Jan–Jul) + Aug–Dec forecast, by category

Code	Category	Latest Estimate	Original Budget	Variance
100	Creative, Branding & PR	$194,228	$174,000	+$20,228
200	Photography & Videography	$18,224	$35,500	-$17,276
300	Marketing Assets & Collateral	$67,110	$139,000	-$71,890
400	Media and Digital Marketing	$218,355	$290,290	-$71,935
500	Direct Marketing & Promotions	$0	$10,000	-$10,000
600	Events & Entertainment	$27,296	$24,500	+$2,796
700	Sponsorships & Partnerships	$0	$0	$0
800	Sales Gallery & Model Residences	$76,617	$158,500	-$81,883
900	Sales Operations	$29,554	$60,000	-$30,446
1000	Sales Staffing & Oversight	$196,936	$232,000	-$35,064
1100	Travel, Accommodation, Meals	$91,091	$39,000	+$52,091
	TOTAL (excl. contingency)	$919,411	$1,162,790	-$243,379

Latest estimate uses actual-to-date (Jan–Jul) plus forecast for Aug–Dec, phased per the Monthly Tracker. If the year lands here, spend would come in ~$243,379 under the original budget — driven mainly by Sales Gallery, Media/Digital, and Marketing Assets running under pace, partly offset by Travel and Creative running over.

03 Open Items — Needs Deb/Jason Sign-Off

Before this becomes the system of record

v4 reconciliation (Aug 21, 2026). Reconciles v3 against Jason's edited copy. Jason's copy is a superset — every sub-code resolution, UNCODED resolution, and house-account split was picked up here. Transaction Log restored to all 276 rows; YTD Actual is now a live formula against it. New total: $630,863 (was $514,296).

Three new actuals added per Deb's confirmation: Ron's salary Jan–Jul ($105,000 → 1000.2), Annisa's PM fee for July ($3,500 → 1000.5), CRM fees Jan–Jul ($14,000 → 900.6). CRM's run-rate matches its $24,000 annual budget exactly. Ron's annualizes to $180,000 vs. $160,000 budgeted (~$20K over pace). Annisa's fee has no budget line yet — confirm whether it needs its own 2026 allocation.

Excluded from actuals — DELETE-flagged by Jason ($4,860 total, 5 rows): Neyenesch Printers $4,115 (possible duplicate of invoice #78240); Staples $156.46 (low-confidence code); Indeed $178.62 and Zoom $169.90 (non-marketing reimbursables); Adobe $239.88 (billed to a different entity). None hit a CDA budget line.

Kept as real spend, not excluded: Home Staging Works $5,500 (flagged possible duplicate of a same-amount May invoice, but Jason tagged it LEAVE) — included under 800.8. A separate, confirmed duplicate of the same pair was already excluded historically and stays excluded.

Flash Drive Courier invoice #0407 (100.2) has no dollar amount on file — contributes $0, understating spend by a likely small amount until located. 11 Draft-Suggested rows ($2,159.45 total, mostly small reimbursables) are still un-upgraded to Confirmed — worth a final Annisa sign-off pass.

$5,455 (two thegoodfire invoices) is still coded "100.x" — an ambiguous sub-code kept at the top-level 100 bucket per Deb's standing direction rather than guessing between 100.2/100.4/100.5. Push down to a real sub-code once Annisa confirms.Open

The June house-account "Media Charges" lump sum ($10,710.86) is coded to 100.5 (PR – Hosting), but its description reads more like model-residence/hospitality costs. Included as coded per Deb's direction to trust the Transaction Log — flagging the code/description mismatch in case it should sit under 800 instead.

400.2/400.3 duplicate code. Social Media – Action Media Sports stays at 400.2 ($15,000). "Media Ad Creative" ($18,000) merged into 400.3 Print Media.Resolved

Five CDA line items with no matching template slot — 200.5 Firepit Productions, 900.4 Architect/Custom Home Design, 900.7 Future Amenity/Phase 4, 1000.4 Sales Assistant, 1000.7 Project Team Benefit — all kept as CDA-specific extra rows under their category.Resolved

Monthly phasing corrected from the CDA source file's "Budget" tab. Category-level monthly totals (Monthly Tracker tab) are verified to reconcile to annual totals. Line-item-level monthly detail exists in source but wasn't broken out here given the timeline.Resolved

Ownership assigned: Budget Owner = Annisa Heinrich, Approver = Jason Schlackl, on every line item. Reviewer intentionally left "Not yet assigned." Remaining [TBD] fields in Project Header (Developer/Client name, Total Units, QBO Company File, QBO Reconciliation Contact) still need input before this is the tracked system of record.

Grand Total (before contingency): $1,162,790 — unchanged, since only actuals (not 2026 budget amounts) were touched in this pass. Plus 5% contingency ($58,140) = $1,220,930 Total Approved Budget.

Refresh (Aug 23, 2026). Jason continued reconciling the Transaction Log line-by-line since the last pass: a few more Home Staging Works invoices were identified as duplicates and excluded, and Travel coding was refined. Net effect: YTD Actual moved from $640,355 to $630,863 (-$9,492) — Sales Gallery & Model Residences (800) dropped from $48,217 to $45,017, and Travel (1100) dropped from $70,383 to $64,091. Overall % used moved from 55.1% to 54.3%.